Year-end marathons and running events take place across the globe, often during the busiest shipping season of the year. While designing and producing high-quality finisher medals is essential, international medal shipping plays an equally critical role in ensuring a successful event.
At 365medals.com, we have rich experience manufacturing and shipping custom medals for world-wide marathon and sports events, even during peak holiday seasons. This guide provides practical advice to help race organizers navigate international medal shipping for year-end marathons smoothly and safely.

Why International Medal Shipping Is Challenging at Year-End

Christmas and New Year seasons bring increased global shipping volume, stricter customs inspections, and holiday closures. Without proper planning, shipping delays can easily affect race schedules.
Common year-end shipping challenges include:

• Limited cargo space with carriers
• Customs clearance delays
• Public holidays affecting logistics timelines
• Weather-related transportation disruptions

Understanding these challenges is the first step to preventing delivery issues.

Step 1: Plan Shipping Timelines Earlier Than Usual

For year-end marathons, shipping timelines should be finalized earlier than standard race events.
Recommended planning:

• Finalize medal production at least 6–8 weeks before race day
• Book international shipping 3–4 weeks in advance
• Allow buffer time for customs clearance and unexpected delays

Early planning reduces risks and provides flexibility if adjustments are needed.

Step 2: Choose the Right International Shipping Method

Different shipping methods suit different event needs. Common options include:

Air Freight

• Fast and reliable
• Best for tight schedules
• Higher cost, but lower risk

Sea Freight

• Cost-effective for large quantities
• Longer transit time
• Best for events with early planning

An experienced manufacturer like 365medals.com helps recommend the most suitable option based on quantity, destination, and deadline.

Step 3: Prepare Accurate Customs Documentation

Customs clearance is often the biggest cause of shipping delays. Accurate documentation is essential.
Key documents include:

• Commercial invoice
• Packing list
• HS code for medals
• Country of origin declaration

Any discrepancy may result in inspections, extra fees, or delays. Working with a professional supplier ensures documents are prepared correctly from the start.

Step 4: Understand Import Duties and Local Regulations

Different countries have different import rules for medals and sports awards.
Important considerations:

• Import taxes or VAT
• Duty-free thresholds
• Temporary import requirements for events
• Local labeling or compliance rules

365medals.com assists clients by providing guidance based on destination country regulations.

Step 5: Protect Medals with Proper Packaging

Year-end shipping often involves multiple handling stages. Proper packaging is essential to prevent damage.
Best practices include:

• Individual polybags or protective sleeves
• Foam or cardboard separators
• Strong outer cartons with clear labeling

Secure packaging ensures medals arrive in perfect condition, ready for race day.

Step 6: Track Shipments and Maintain Communication

Real-time tracking and proactive communication are vital during peak seasons.
Best practices:

• Choose carriers with reliable tracking systems
• Monitor shipments daily
• Keep close contact with your medal supplier

At 365medals.com, we provide shipment tracking support and timely updates throughout the delivery process.

Step 7: Prepare a Backup Plan

Even with the best planning, unexpected delays can occur. A backup plan ensures peace of mind.
Smart backup strategies include:

• Ordering extra buffer time
• Shipping medals in multiple batches
• Sending a small batch early for emergency use
• Professional planning minimizes last-minute stress.

Why Choose 365medals.com for International Medal Shipping?

As a professional medal manufacturer serving international marathon events, 365medals.com offers:

• Proven experience in year-end production & shipping
• Reliable logistics coordination
• Accurate documentation support
• On-time delivery for global events

We understand how critical timely medal delivery is to your event’s success.

Common Mistakes to Avoid in Year-End Medal Shipping

Avoid these pitfalls:

• Waiting too late to book shipping
• Ignoring holiday schedules
• Incomplete customs documents
• Choosing price over reliability

Expert guidance helps avoid these costly mistakes.

Final Thoughts

International medal shipping for year-end marathons requires experience, planning, and professional execution. By starting early, choosing the right shipping method, and working with an experienced supplier, race organizers can ensure medals arrive safely and on time.
If you’re organizing a year-end marathon or New Year running event, 365medals.com is your reliable partner from design and production to global delivery.
🌍 Contact us today to plan your international medal shipping with confidence.